Task 7 (M6 LA3)

Write transcripts from videos in and record yourself performing to use the office equipment like in the examples. Sent your report to your instructor! 

1.       Using the Photocopier

Hello my name is Anna today I'm going to how to use the photocopier. First of all you need card which you  and now the machine it tells you how much money's left on your card for future use. Now you've got your document your places inside the photocopier. You just ensure that the paper is actually fitting in in the right sizing inside the photocopier. You close the lid and you make sure the power is on before you start. Get it warmed up and you place in how many items you require all in your press down. You remove your document from inside the photocopier and go over to the card machine push the escape button and your card comes out. You can use it when you need to fold a copy again. Thank you.

2. Burning Files to CD or DVD

Most computers come with either a CD drive or a DVD drive. You may not realize that most computers can also copy files or burn files to CD or DVD. If your drive is labeled as a DVD RW multi recorder or a CD RW drive, you can use it to burn a CD or a DVD. Windows makes it easy to burn a CD or a DVD. Suppose I want to burn all of these files to disk.

Well, the first thing I want to do is make sure that I've got a writable CD or a DVD in my drive. After I do that, I just simply select all of the files I want to burn to the disk. I can use my mouse to draw a rectangle around all the files like this, or I can hold down the control key on my keyboard as I select multiple files that I want to burn. There are many other ways to select files and windows all of which I cover in my book be the geek. Once you've selected the files that you want to burn to disk, click the burn button shown here if you're using Windows Vista or Windows 7. If you're using Windows XP, you'll need to right-click on the files you've selected, point to send to and then choose your CD or DVD Drive from the menu. I'm going to go ahead and click the burn button and notice when I do I get this dialog this is actually the contents of the DVD Drive that's on my computer, and notice that these files that are ready to be written to the disc have a little downward facing arrow that means that those files are ready to be written to the disc but they're not currently on the disc. If I want to go ahead and complete the operation and burn those to my disk I just click the burn to disk button, and when I do Windows will ask me for a disk title this disk title is used to identify the disk by Windows whenever it displays the contents of the disk. You can pretty much enter anything that you want here. The recording speed is dictated not only by the drive that's on your computer, but also by the type of media that you have in the disk. So I'm going to go ahead and click Next now and when I do windows will go ahead and prepare the files and burn those to the drive.

Once the files have been successfully written to the disk, Windows ejects the disk automatically and now I'm ready to share that disk with someone else or store it away someplace so that I can access the files later. By the way you can also copy a CD or a DVD by first copying the files on the existing disk to your hard drive and then burning those files from your hard drive to the other disk keep in mind however that this won't work for copy protected discs such as movies. Copying files to a CD or a DVD is a convenient way to move large files or a large number of files between computers or to share a large number of files with friends or family. However CDs and DVDs should not be considered a good choice for backing up files because they're easily damaged. Found out more information in my book be the geek the computer guide for the rest of us, and find more geek casts at wwbd geek guy comm thanks for watching.

3.    How to scan a document

Hi, this is Andy peak with millenia medical billing. Today I'm going to show you how to scan and save documents. One thing that's very important when scanning want to make sure your page orientation is correct, so what we have here is a portrait view of a page. Portrait meaning the print is going from top to bottom. This would be landscape view everything's going top to bottom in a wider format. Everything important review have a line to the top; everything in landscape view have a line to the left, as it is the orientation when you put it in your scan. Get your documents properly setup; make sure there's non tears, no staples, so that everything to go cleanly through the scanner. You want to be very mindful of 1/2 pages. Something like this can easily get missed in the scanning. we're going to make sure that everything is properly shuffled the line, so it's going to go through the scanner smoothly. Once you have your papers in the scanner, you want to make sure they're square that any tabs you might have on the scanner for alignment or being properly used so that everything goes through squarely. Once the pages are ready to be scanned and the scanner is on and connected to your computer, you want to open up your scanning software typically when that's opened. You want to go through make sure you're scanning settings are correct and then begin your scan. As you can see once everything's set up scanning documents is quite simple. After everything's scanned, you want to make sure you say the scan documents in the proper location, and give them the proper name. In our office we have a filing system, where somebody does a scan slip that gives the location name and all the information needed for the file. There you have it that file has been scanned and saved and it's now ready for process you.

REFLECTIVE SUMMARY M6 LA3

In Learning Activity 3, you will learn procedural texts. Procedure text is a text which describes how something is achieved through a sequence of actions or steps. It explains how people perform different processes in a sequence of steps. Procedures may be spoken, written or visual. These may involve physical activity, mental thought or emotional behaviour. There are different types of procedure texts serving different purposes. Procedures can instruct how to do a particular activity or help people  teaching  appropriate behaviour. Procedure normally takes the form of directions or instructions.

In this learning activity, you learn how to give instructions effectively through procedure texts. To do so, firstly, you will be exposed to some examples of procedure texts and analize the parts of each of the procedure text. You will learn how different structures in procedure texts are present to meet their social purposes. Special discussion on infinitive complement will help you write tips or warning that might be usefull when you write procedure texts

Learning outcomes of Learning Activity 3 are set out below.

Learning Outcomes

In this activity you will be learning the following competencies:

Attitude

To uphold and apply religous values, moral values, ethical values, personal and social values (honesty, discipline, accountability, independence), care and respect for differences and diversity, tolerance, peace, collaboration, and nationalism

Knowledge

To analyse the social functions, text structures, and  lexicogrammatical features of procedure texts in regard to the contexts of situation

Skills

1.       To read  procedure  texts  aloud, meaingfully, clearly, and accurately.

2.       To compare the social functions of procedure texts.

3.       To compare the text structure of procedure texts.

4.       To compare the lexicogrammatical features of procedure texts.

Unit Learning Outcomes

1.       To read a number of procedure texts meaningfully and fluently, with accurate pronunciation, word stress, and intonation.

2.       To compare the social functions of a number of procedure   texts  regarding the issues, the target readers, the points of interests or importance.

3.       To compare the structure of each of the procedure texts, including the goal, (material), steps, tips or warning.

4.       To compare the lexicogrammatical features of procedure texts by determining the choice of words and expressions, the use of direct and indirect sentences, the tenses, the fonts, the punctuation marks, etc.

Learning Materials

Learning materials in this activity will be divided into two main sections; Key Features of The Text and Meaning Making Task. Study them carefully and do each of the tasks that follows.

Key Features of Procedure Texts

Procedure Texts

Social Function     

To describe how something is accomplished through a sequence of actions or steps.

Generic Structure     

·         Goal

·         Materials (not required for all procedural texts)

·         Steps 1 – n (i.e. goal followed by a series of steps oriented to achieve the goal) 

Significant Lexico-grammatical Features     

·         Focus on generalized human agents

·         Use of simple present tense, often imperative

·         Use mainly of temporal conjunctions (or numbering to indicate sequence)

·         Use mainly of material processes

Meaning Making Tasks

This section is divided into two parts. The first part, Getting to Know Procedure Texts, includes a number of Tasks in which you will be guided to analyse (1) the social functions, (2) the text structures, and (3) the lexicogrammatical features of procedure texts from three different contexts of situation. The second part, Producing Procedural Texts. In this part you will write a procedure text and record yourself performing the procedural instruction according to social functions, text structures, and lexicogrammatical features.

Task 6 (M6 LA3)

Now, we will learn how to construct procedural texts. First, Observe the videos on how to use some office equipment.

Video 1: Using the Photocopier

 

Video 2: How to burn files to C

Video 3: How to scan a document

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Task 5 (M6 LA3)

Next, we are going to analyze the information which make up the procedural texts.  Analyzethe proceduresusing entries listed in the table below.

Texts	Goal	Steps	Tips	Warning
Text 1	How to use office Equipments using the photocopier	1.       Locate the power switch and turn the machine on 2.       Lift the cover and place the document you wish to copy face down on the glass 3.       Lower the cover and, using the control panel, select the number of copies you wish to make. 4.       Push “start” and the copying should commence	Use the automatic feed on your copier to copy documents several pages in length. Following the guide next to the feed, position your stack of documents; many photocopiers auto-feed documents face up. See if your photocopier hasoptions for automatically collating and stapling your documents -- most newer models do. Select these options on the digital display, press "start," and your stack of documents will be photocopied, collated and stapled for you.
	Using a Fax Machine	1.      Check that the fax machine is plugged into a power source and a phone jack before turning it on. 2.      Get the fax number for thedestination 3.      Arrange the documents you are sending in order. 4.      Fill out a coversheet for fax, position the documents face up in the feeder tray 5.      Dial the recipient's fax number. 6.      Press"send' or "fax" to send the document 7.      Wait for the phone to ring, but do not answer it; Listen for the "handshake", watch fax machine start printing. 8.      Check the number of pages recieved 9.      Contact the sender to confirm receipt of this document.	Make sure to turn off all office equipment at the end of your work day, unless you are instructed otherwise.
Text 2	How to Apply A Border to A Resume Paper	1.      Scan your resume and save to your computer. If your resume is already saved on your computer, skip to Step 2. 2.      Open your resume in your word processing software. 3.      Click on the "Page layout" tab and then click on the "page border" icon. If you are using a program other than Microsoft Word and cannot find the "page border" icon, simply click on "Help" and then type "borders" into the Search bar. 4.      Click on the options you like and then click on the "OK" and "Save"	Save your new resume with a different name from the original so that you can change the border or update your resume as needed	Keep your border simple. Most employers find loud and busy borders distracting.
Text 3	How to Electronically Sign A Word Document	1.      Convert Handwritten Signature to Electronic ·         Sign your name on a white piece of paper larger than you normally. ·         Scan the paper with your signature or take a digital photograph of it. 2.      Format Electronic Handwritten Signature ·         Open scanned image in Microsoft Paint ·         Crop the size of the signature ·         Save the image file as a .jpg or a common image file format like .bmp, .gif, or .png. 3.      Sign Electronically in Word ·         Place your cursor where the signature should appear and left-click your mouse. ·         Under Insert in the top menu bar, click "Pictures" to locate and select your electronic signature file created from Microsoft Paint, then click "Insert." ·         Right-click on the image and select Size & Position for the Text Wrapping tab. Select "Behind text.” ·         Click "OK" to complete format setting.
Text 4	How to Care for Office Equipment
	Computers	1.      Keep computers in a dry environment, away from sources of excessive heat or moisture. 2.      Wipe screen and keyboard regularly with a static-free cloth and cleaner designed for use on computers. 3.      Use compressed air to clean debris from between the keys on the keyboard. 4.      Keep ventilation holes on the computer clear o prevent overheating. Use compressed air to blow dust and debris from all vents. 5.      Plug all computers into surge protectors.
	Printers	1.      Open removable parts of the printer and wipe the insides with a dry, clean cloth. 2.      Check the manufacturer specifications on paper weight and size. 3.      Do not overfill the paper tray. 4.      Remove all jammed paper completely. 5.      Change ink as needed. Open the top of the printer and remove the ink cartridge.
	Fax Machines	1.      Keep a fax machine in a dry room. 2.      Place fax machines at least six inches from walls 3.      Fan paper with your hand before inserting it in the fax machine. 4.      Change toner as needed.	Never force an office machine to open. When doing maintenance cleaning, only access parts of the machine that open easily