Task 5 (M6 LA3)

Next, we are going to analyze the information which make up the procedural texts.  Analyzethe proceduresusing entries listed in the table below.

Texts	Goal	Steps	Tips	Warning
Text 1	How to use office Equipments using the photocopier	1.       Locate the power switch and turn the machine on 2.       Lift the cover and place the document you wish to copy face down on the glass 3.       Lower the cover and, using the control panel, select the number of copies you wish to make. 4.       Push “start” and the copying should commence	Use the automatic feed on your copier to copy documents several pages in length. Following the guide next to the feed, position your stack of documents; many photocopiers auto-feed documents face up. See if your photocopier hasoptions for automatically collating and stapling your documents -- most newer models do. Select these options on the digital display, press "start," and your stack of documents will be photocopied, collated and stapled for you.
	Using a Fax Machine	1.      Check that the fax machine is plugged into a power source and a phone jack before turning it on. 2.      Get the fax number for thedestination 3.      Arrange the documents you are sending in order. 4.      Fill out a coversheet for fax, position the documents face up in the feeder tray 5.      Dial the recipient's fax number. 6.      Press"send' or "fax" to send the document 7.      Wait for the phone to ring, but do not answer it; Listen for the "handshake", watch fax machine start printing. 8.      Check the number of pages recieved 9.      Contact the sender to confirm receipt of this document.	Make sure to turn off all office equipment at the end of your work day, unless you are instructed otherwise.
Text 2	How to Apply A Border to A Resume Paper	1.      Scan your resume and save to your computer. If your resume is already saved on your computer, skip to Step 2. 2.      Open your resume in your word processing software. 3.      Click on the "Page layout" tab and then click on the "page border" icon. If you are using a program other than Microsoft Word and cannot find the "page border" icon, simply click on "Help" and then type "borders" into the Search bar. 4.      Click on the options you like and then click on the "OK" and "Save"	Save your new resume with a different name from the original so that you can change the border or update your resume as needed	Keep your border simple. Most employers find loud and busy borders distracting.
Text 3	How to Electronically Sign A Word Document	1.      Convert Handwritten Signature to Electronic ·         Sign your name on a white piece of paper larger than you normally. ·         Scan the paper with your signature or take a digital photograph of it. 2.      Format Electronic Handwritten Signature ·         Open scanned image in Microsoft Paint ·         Crop the size of the signature ·         Save the image file as a .jpg or a common image file format like .bmp, .gif, or .png. 3.      Sign Electronically in Word ·         Place your cursor where the signature should appear and left-click your mouse. ·         Under Insert in the top menu bar, click "Pictures" to locate and select your electronic signature file created from Microsoft Paint, then click "Insert." ·         Right-click on the image and select Size & Position for the Text Wrapping tab. Select "Behind text.” ·         Click "OK" to complete format setting.
Text 4	How to Care for Office Equipment
	Computers	1.      Keep computers in a dry environment, away from sources of excessive heat or moisture. 2.      Wipe screen and keyboard regularly with a static-free cloth and cleaner designed for use on computers. 3.      Use compressed air to clean debris from between the keys on the keyboard. 4.      Keep ventilation holes on the computer clear o prevent overheating. Use compressed air to blow dust and debris from all vents. 5.      Plug all computers into surge protectors.
	Printers	1.      Open removable parts of the printer and wipe the insides with a dry, clean cloth. 2.      Check the manufacturer specifications on paper weight and size. 3.      Do not overfill the paper tray. 4.      Remove all jammed paper completely. 5.      Change ink as needed. Open the top of the printer and remove the ink cartridge.
	Fax Machines	1.      Keep a fax machine in a dry room. 2.      Place fax machines at least six inches from walls 3.      Fan paper with your hand before inserting it in the fax machine. 4.      Change toner as needed.	Never force an office machine to open. When doing maintenance cleaning, only access parts of the machine that open easily