Task 7 (M6 LA3)

Write transcripts from videos in and record yourself performing to use the office equipment like in the examples. Sent your report to your instructor! 

1.       Using the Photocopier

Hello my name is Anna today I'm going to how to use the photocopier. First of all you need card which you  and now the machine it tells you how much money's left on your card for future use. Now you've got your document your places inside the photocopier. You just ensure that the paper is actually fitting in in the right sizing inside the photocopier. You close the lid and you make sure the power is on before you start. Get it warmed up and you place in how many items you require all in your press down. You remove your document from inside the photocopier and go over to the card machine push the escape button and your card comes out. You can use it when you need to fold a copy again. Thank you.

2. Burning Files to CD or DVD

Most computers come with either a CD drive or a DVD drive. You may not realize that most computers can also copy files or burn files to CD or DVD. If your drive is labeled as a DVD RW multi recorder or a CD RW drive, you can use it to burn a CD or a DVD. Windows makes it easy to burn a CD or a DVD. Suppose I want to burn all of these files to disk.

Well, the first thing I want to do is make sure that I've got a writable CD or a DVD in my drive. After I do that, I just simply select all of the files I want to burn to the disk. I can use my mouse to draw a rectangle around all the files like this, or I can hold down the control key on my keyboard as I select multiple files that I want to burn. There are many other ways to select files and windows all of which I cover in my book be the geek. Once you've selected the files that you want to burn to disk, click the burn button shown here if you're using Windows Vista or Windows 7. If you're using Windows XP, you'll need to right-click on the files you've selected, point to send to and then choose your CD or DVD Drive from the menu. I'm going to go ahead and click the burn button and notice when I do I get this dialog this is actually the contents of the DVD Drive that's on my computer, and notice that these files that are ready to be written to the disc have a little downward facing arrow that means that those files are ready to be written to the disc but they're not currently on the disc. If I want to go ahead and complete the operation and burn those to my disk I just click the burn to disk button, and when I do Windows will ask me for a disk title this disk title is used to identify the disk by Windows whenever it displays the contents of the disk. You can pretty much enter anything that you want here. The recording speed is dictated not only by the drive that's on your computer, but also by the type of media that you have in the disk. So I'm going to go ahead and click Next now and when I do windows will go ahead and prepare the files and burn those to the drive.

Once the files have been successfully written to the disk, Windows ejects the disk automatically and now I'm ready to share that disk with someone else or store it away someplace so that I can access the files later. By the way you can also copy a CD or a DVD by first copying the files on the existing disk to your hard drive and then burning those files from your hard drive to the other disk keep in mind however that this won't work for copy protected discs such as movies. Copying files to a CD or a DVD is a convenient way to move large files or a large number of files between computers or to share a large number of files with friends or family. However CDs and DVDs should not be considered a good choice for backing up files because they're easily damaged. Found out more information in my book be the geek the computer guide for the rest of us, and find more geek casts at wwbd geek guy comm thanks for watching.

3.    How to scan a document

Hi, this is Andy peak with millenia medical billing. Today I'm going to show you how to scan and save documents. One thing that's very important when scanning want to make sure your page orientation is correct, so what we have here is a portrait view of a page. Portrait meaning the print is going from top to bottom. This would be landscape view everything's going top to bottom in a wider format. Everything important review have a line to the top; everything in landscape view have a line to the left, as it is the orientation when you put it in your scan. Get your documents properly setup; make sure there's non tears, no staples, so that everything to go cleanly through the scanner. You want to be very mindful of 1/2 pages. Something like this can easily get missed in the scanning. we're going to make sure that everything is properly shuffled the line, so it's going to go through the scanner smoothly. Once you have your papers in the scanner, you want to make sure they're square that any tabs you might have on the scanner for alignment or being properly used so that everything goes through squarely. Once the pages are ready to be scanned and the scanner is on and connected to your computer, you want to open up your scanning software typically when that's opened. You want to go through make sure you're scanning settings are correct and then begin your scan. As you can see once everything's set up scanning documents is quite simple. After everything's scanned, you want to make sure you say the scan documents in the proper location, and give them the proper name. In our office we have a filing system, where somebody does a scan slip that gives the location name and all the information needed for the file. There you have it that file has been scanned and saved and it's now ready for process you.